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support:12_quickbooks:04_process
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support:12_quickbooks:04_process [2016/04/01 07:51] edmondsj |
support:12_quickbooks:04_process [2019/04/22 15:18] (current) edmondsj [Operation] |
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| * A company can configure the Quickbooks import process in the following ways: | * A company can configure the Quickbooks import process in the following ways: | ||
| * **__Conservative (review everything first)__**: only allow invoices, payments, etc. to be imported by Quickbooks after everything has been reviewed and subsequently finalized/finished | * **__Conservative (review everything first)__**: only allow invoices, payments, etc. to be imported by Quickbooks after everything has been reviewed and subsequently finalized/finished | ||
| - | * **__Moderate (review everything first)__**: allow certain instruments, such as payments, to be imported by Quickbooks as soon as they are entered into Ranger, but only allow invoices to be imported by Quickbooks after they has been reviewed and subsequently finalized/finished | + | * **__Moderate (review invoices first)__**: allow certain instruments, such as payments, to be imported by Quickbooks as soon as they are entered into Ranger, but only allow invoices to be imported by Quickbooks after they have been reviewed and subsequently finalized/finished |
| * **__Aggressive (import as soon as entered)__**: allow certain instruments, such as payments, to be imported by Quickbooks as soon as they are entered into Ranger, and allow finalized invoices to be imported by Quickbooks regardless of payment status | * **__Aggressive (import as soon as entered)__**: allow certain instruments, such as payments, to be imported by Quickbooks as soon as they are entered into Ranger, and allow finalized invoices to be imported by Quickbooks regardless of payment status | ||
| Line 19: | Line 19: | ||
| ====== Operation ====== | ====== Operation ====== | ||
| - | | ^Conservative ^Moderate ^Import as soon as entered ^ | + | | ^Conservative (review everything first) ^Moderate ^Aggressive (import as soon as entered) ^ |
| - | ^Invoices |An invoice will be imported by Quickbooks only after it is\\ 1) finalized and \\ 2) paid in full and \\ 3) all applied account payments and credit memos are finished. | |An invoice will be imported by Quickbooks after it is \\ 1) finalized\\ \\ <html><span style="color: red;">Note that if the company wants to write off an invoice after it has been imported by QB, this will have to be done manually in QB.</span></html> | | + | ^Invoices |An invoice will be imported by Quickbooks only after it is\\ 1) finalized and \\ 2) paid in full and \\ 3) all invoices with the same job ID (e.g., 1234567-1, 1234567-2, etc.) are finalized and paid. |<- Same as conservative |An invoice will be imported by Quickbooks after it is \\ 1) finalized\\ \\ <html><span style="color: red;">Note that if the company wants to write off an invoice after it has been imported by QB, this will have to be done manually in QB.</span></html> | |
| - | ^Job payments |A job payment will be imported by QB and applied when the invoice to which it is applied is imported. Both steps happen at the same time. | |A job payment will be:\\ 1) imported by QB immediately during the next synchronization process (e.g., does not wait for the invoice to which it is applied), and \\ 2) applied to the invoice only after the invoice has been imported by QB.\\ \\ <html><span style="color: red;">Note that these two operations could occur at different points in time.</span></html>\\ <html><span style="color: red;">Note that the payment must be applied to an invoice (e.g., not a deposit), to provide an account code.</span></html> | | + | ^Job payments |A job payment will be imported by QB and applied when the invoice to which it is applied is imported. Both steps happen at the same time. | Same as aggressive ->|A job payment will be:\\ 1) imported by QB immediately during the next synchronization process (e.g., does not wait for the invoice to which it is applied), and \\ 2) applied to the invoice only after the invoice has been imported by QB.\\ \\ <html><span style="color: red;">Note that these two operations could occur at different points in time.</span></html>\\ <html><span style="color: red;">Note that the payment must be applied to an invoice (e.g., not a deposit), to provide an account code.</span></html> | |
| - | ^Account payments |An account payment will be:\\ 1) imported by QB when it is finished, and\\ 2) applied in QB after all invoices to which it is applied have been imported to QB (e.g., finalized and paid).\\ \\ <html><span style="color: red;">Note that these two operations could occur at different points in time.</span></html> | |An account payment will be:\\ 1) imported by QB immediately during the next synchronization process (e.g., does not have to be finished), and \\ 2) applied in QB after all invoices to which it is applied have been imported by QB (e.g., finalized only, not necessarily paid).\\ \\ <html><span style="color: red;">Note that these two operations could occur at different points in time.</span></html> | | + | ^Account payments |An account payment will be:\\ 1) imported by QB when it is finished, and\\ 2) applied in QB after all invoices to which it is applied have been imported to QB (e.g., finalized and paid).\\ \\ <html><span style="color: red;">Note that these two operations could occur at different points in time.</span></html> | Same as aggressive ->|An account payment will be:\\ 1) imported by QB immediately during the next synchronization process (e.g., does not have to be finished), and \\ 2) applied in QB after all invoices to which it is applied have been imported by QB (e.g., finalized only, not necessarily paid).\\ \\ <html><span style="color: red;">Note that these two operations could occur at different points in time.</span></html> | |
| - | ^Credit memos |A credit memo will be:\\ 1) imported by QB when it is finished, and\\ 2) applied in QB per invoice as each invoice has been imported by QB (e.g., finalized and paid).\\ \\ <html><span style="color: red;">Note that these two operations could occur at different points in time.</span></html> | |A credit memo will be:\\ 1) imported by QB immediately during the next synchronization process (e.g., does not have to be finished), and \\ 2) applied in QB only when the credit memo has been finished and per invoice as each invoice is imported by QB (e.g., finalized only, not necessarily paid).\\ \\ <html><span style="color: red;">Note that these two operations could occur at different points in time.</span></html> | | + | ^Credit memos |A credit memo will be:\\ 1) imported by QB when it is finished, and\\ 2) applied in QB per invoice as each invoice has been imported by QB (e.g., finalized and paid).\\ \\ <html><span style="color: red;">Note that these two operations could occur at different points in time.</span></html> | Same as aggressive ->|A credit memo will be:\\ 1) imported by QB immediately during the next synchronization process (e.g., does not have to be finished), and \\ 2) applied in QB only when the credit memo has been finished and per invoice as each invoice is imported by QB (e.g., finalized only, not necessarily paid).\\ \\ <html><span style="color: red;">Note that these two operations could occur at different points in time.</span></html> | |
| ====== Restrictions ====== | ====== Restrictions ====== | ||
support/12_quickbooks/04_process.1459511498.txt.gz · Last modified: 2016/04/01 07:51 by edmondsj
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