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--- support:11_accounting:01_overview [2013/01/28 13:08]
jshellhaas created
+++ support:11_accounting:01_overview [2013/03/09 13:12] (current)
jshellhaas
@@ Line 1: / Line 1: @@
-====== Overview ======
+ ====== Overview ======
+There are a few important foundation blocks for the accounting process in Ranger.
+  * Accounting "basis" - "Cash" vs. "Charge"
+    * For "Cash" accounts, payment is expected when service is delivered (e.g., like buying an oil filter at Walmart)
+    * For "Charge" accounts, payment is expected after an invoice/statement has been submitted to a customer.  For example, payment for a job follows sending of an invoice/statement to a customer, or after entering job completion data on a motor club web site
+    * The accounting basis for a customer is configured in "Accounts"
+\\
+  * "Invoice Review" - the process in Ranger  to "Finalize Pricing", make adjustments to invoices (such as terms), and/or recognizing bad debt
+    * The Invoice review process should happen as frequently as practical, particularly to "Finalize Pricing"
+    * It is recommended that the Invoice Review process be conducted at least daily, or at the conclusion of each shift while events are still current
+    * Keep in mind that a frequent process will also improve system performance - minimizing the need to recover, synthesize, and display extensive amounts of information
+\\
+  * "Finalize Pricing" - an explicit decision/action that locks down pricing on an Invoice
+    * There is flexibility within Ranger (controlled by user permissions) to adjust or correct the charges on an invoice during or after the completion of a job
+    * "Finalize pricing" is a required decision/action that prevents further changes to the charges/pricing on an invoice
+\\
+  * "Closed" invoices - a status of an invoice that reports when receipts are equal to the balance due (Note: "Closed" is a mathematical result, not a decision/action like "Finalize Pricing")
+    * For "Cash" accounts, invoices will typically become "Closed" when a job is complete because payments for the job have been received
+    * For "Charge" accounts, invoices will typically become "Closed" some time after a job is complete - e.g., when a check has been received and applied to an invoice
+    * For both "Cash" and "Charge" accounts it may be required to "Write-off" bad debt in order for an invoice to become "Closed"
+\\
+  * "Finished" payments - an explicit decision/action that locks down the application of payments to invoices for "Charge" accounts
+    * Receipts from "Charge" accounts will often cover multiple Invoices
+    * Payments can be initially applied to invoices and saved
+      * Enables resolution of any questions as to which invoices the customer is paying
+      * Creates flexibility to resolve any uncertainties as to whether any adjustments are appropriate - e.g., terms or negotiated discounts
+    * Payments can only be applied to invoices after the decision has been made to "Finalize Pricing" on the invoice
+    * The decision that the application of a payment is correct is enacted in the decision/action "Finished" and no further changes to adjustments or allocations can be made to an invoice in Ranger
+\\
+  * Statements - can be generated to list/summarize (by customer) invoices where there is a remaining balance due from "Charge" customers
+    * Statements are optional in that individual invoices can be sent to "Charge" customer as jobs are completed
+    * Statements are recommended if account-level (off-invoice) commercial arrangements will be used
+\\
+  * Transmittal to QuickBooks - is initiated from QuickBooks and will trigger the import of all Invoices and payments from Ranger based on criteria:
+    * "Cash" accounts: the decision has been made to "Finalize Pricing", and the Invoice is "Closed" (Could also mean that a decision has been made to "Write-Off" an amount outstanding - i.e., declare as bad debt)
+    * "Charge" accounts: the decision has been made to "Finalize Pricing", and the Invoice is "Closed" - where reaching the "Closed" status will include
+      * Any appropriate adjustments have been determined/entered - including terms, negotiated discounts, credits and allowances, and bad debt
+      * The payment application process is approved - a decision/action has been enacted by "Finished" - locking down the allocations to invoices
+\\
+  * For all customers, reporting in Ranger provides filters to look at Invoices from multiple vantage points, for example:
+    * "Cash" vs. "Charge" accounts
+    * Invoices where pricing has been finalized, or not, or both
+    * Invoices that are "Open", "Closed", or both
+\\
+To Continue
+\\
+Overview
+[[http://www1.rangersst.com/dokuwiki/doku.php?id=support:11_accounting:01_overview]]
+\\
+Cash Account Process
+[[http://www1.rangersst.com/dokuwiki/doku.php?id=support:11_accounting:02_cash_account_process]]
+\\
+Charge Account Process
+[[http://www1.rangersst.com/dokuwiki/doku.php?id=support:11_accounting:03_charge_account_process]]
+\\
+Invoices - Statements
+[[http://www1.rangersst.com/dokuwiki/doku.php?id=support:11_accounting:04_invoices-statements]]
+\\
+Implementation
+[[http://www1.rangersst.com/dokuwiki/doku.php?id=support:11_accounting:05_implementation]]

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